Policy on the Use of Generative AI

About using artificial intelligence-based services

Due to the spread of the practice of using artificial intelligence (AI) programs, including in the preparation, writing and reviewing of scientific articles, the editorial board of the journal Physics of Complex Systems considers it necessary to focus the attention of authors and reviewers on the following provisions.

1. Responsibility and authorship

• The responsibility for the content of the manuscript, including the accuracy of data, correctness of citations and compliance with ethical standards, lies entirely with the authors, regardless of their use of generative AI tools (i.e., capable of creating new content). The authors guarantee that the final text of the manuscript is original and reflects the results of the research conducted by the authors.

• AI (chatbots such as ChatGPT and similar tools) cannot be listed as authors of the article or contributors to the preparation of the manuscript. AI-based programs do not meet the criteria of authorship, as they are not responsible for the content of the work, cannot declare a conflict of interest or manage copyrights.

2. Personal control and reliability

• When using AI tools as auxiliary tools for text editing, literature search, data analysis and visualization, or idea generation, users are required to provide personal control at all stages of manuscript preparation, carefully checking all AI-generated conclusions, including facts, citations, and analytical conclusions, for compliance with the relevance of the data and accepted scientific standards.

• AI can be used to generate images (diagrams) illustrating processes, concepts, and mechanisms of action. It is forbidden to use AI to generate actual research results or modify images obtained during the study.

3. Transparency and disclosure of information

• Authors are required to indicate the use of generative AI tools when submitting a manuscript, including: the name and version of the program; the purpose of use (for example, text editing, data analysis, creation of diagrams of the processes described in the work, questionnaires and questionnaires, summaries of the manuscript, etc.); criteria for requests directed to generative AI.

• The authors may not specify this information if non-generative AI was used or there was no significant modification of the manuscript content when using generative AI, for example: - basic grammar verification tools were used.;

- only a few words that do not change the general meaning were replaced in the text of the manuscript.;

- a general literature search was conducted using AI without its interpretation and data synthesis;

- the order and format of literature sources were adjusted without the recommendation/generation of sources;

- general editing of images was carried out without modification (cropping, contrast enhancement, etc.).

• The editors may request additional information on the use of AI to ensure transparency and compliance with ethical standards.

4. Protection of rights and confidentiality

• Authors and reviewers should ensure that the AI tools used are:

- comply with the requirements of personal data protection and confidentiality;

- do not violate the rights of third parties, including intellectual property and data privacy;

- they do not assign rights to the content created by the authors and do not use it to train AI models without the user's consent.

• By submitting material created using AI, the authors guarantee that they have the right to use generative content under the terms of AI licenses.

5. Technical control by the editorial staff

• The editorial staff uses specialized tools, such as the Anti-Plagiarism system module, to identify AI-generated texts. Manuscripts containing misuse of AI may be rejected or sent for revision.

6. Compliance with international standards and best practices

• The editorial board of the Physics of Complex Systems journal supports the provisions of Russian regulations, the position of the international publishing community and the best practices presented in the following documents:

- GOST 71657-2024 On the use of artificial intelligence technologies in the creation of scientific publications;

- Editorial policy of Elsevier, Wiley и Springer Nature publishers regarding the principles of using AI in scientific publications.